The following is a draft of My Contract With You
Alex Ford Photography (Precious Times Photography for newborn and portrait)
Bradeway, Prescott Road
Telephone: 01939262669, Mobile 07814526385
Website: www.alexfordphotography.co.uk (www.precioustimes.net for newborn and portrait)
1.1 Bookings are accepted on these terms and conditions only. No condition may be added, omitted or altered unless we have agreed it in writing with you.
1.2 Any addition omission or alteration that we may agree does not affect any other term or condition.
1.3 When you pay your booking fee, you will be deemed to have read and accepted these terms and conditions
1.4 You specifically confirm to us that the information that you have provided in the booking form (and any other forms) is true and accurate in all respects. Any amendments to the information provided must be received, in writing at least 30 days prior to the event and acknowledged by Alex Ford Photography in writing prior to the event.
1.5 You agree that we are to be the only professional body or bodies employed to provide photography on your wedding day.
2.1 Once a booking has been accepted you must pay the deposit that we have agreed, by the date agreed. Until we have received the deposit we are under no obligation to carry out any of our obligations. In addition please not that payment is by cash, card, or bank transfer alone.
2.2 You must pay us the balance of the price agreed, in full at least 14 days before the date when the Event is to take place. If you do not do so, Alex Ford Photography will not have any liability to you. Alex Ford Photography will be entitled, at our absolute discretion to forfeit the whole or part of the deposit.
2.3 If you cancel this booking:
(1) more than 90 days before the date of the event then the booking fee will be forfeited, but no further sum is payable by you;
(2) within 90 days of the date of the event a sum amounting to 50% of the package price is payable by you;
(3) within 30 days of the date of the event a sum amounting to 95% of the package price is payable by you.
2.4 Any cancellation must be notified to us in writing addressed to us at the address shown above with proof of postage retained.
3.1 We will make every reasonable effort to secure a replacement photographer if for any reason the photographer is unable to carry out the engagement. In those circumstances however, our liability to you is limited to conditions as stated on the public liability insurance document. Alex Ford Photography are entitled to deduct any out of pocket expenses that we have reasonably incurred or paid to a third party (such as a second shooter hired for the day).
3.2 Although we make every reasonable effort to ensure that all the equipment we use for your event is in sound working order, if a problem with the equipment should arise our liability to you is limited to conditions as stated on the public liability insurance document. We will be entitled to deduct any out of pocket expenses that we have reasonably incurred (with receipts provided) or paid to a third party (such as a second shooter). In the event of a part of the Event being recorded we will in that case return a fair proportion of the Price.
3.3 Although Alex Ford Photography will use every reasonable effort to record and photograph significant parts of the event (including any part of the ceremony) the decision as to in the content of the recording is at the discretion of the company. We can give no assurance that we will successfully record any particular aspect of the event (even though you may have asked us to do so), and any failure by us to capture any particular aspect of the Event or failure does not give you any right to obtain a refund.
3.4 When you enter into this booking you accept that we cannot accept any liability, whether it is financial or any other kind of loss, which arises either as a direct result , indirect result or as a consequence of any failure by us of our obligations to you, except for our obligation to return all or part of any sums that you have paid to us in accordance with these conditions.
3.5 We do not exclude our liability to you for any death or personal injury or damage to property that may have been caused by our negligence or that of any our employees.
3.7 Photography will begin and cease at the times agreed.
4.1 The RAW images files remain our property. Copyright of the RAW image files are vested in us. This means that:
(1) we reserve the right to dispose of the RAW image files at our absolute discretion.
(2) we do not accept liability in relation to any loss of and/or damage to the RAW image files.
(3) neither you nor any one on your behalf are allowed to make any copies of any discs or other recorded media unless we have agreed in writing that you may do so. Please note that the copying of discs without our consent is a breach of copyright for which you may be liable in damages.
4.2 RAW images are kept for a minimum period of two years.
4.3 We reserve the right, after you have received your copy of the images to use you photographs in full or in part for the purpose of future client viewings, competitions or advertising purposes.
4.4 We confirm that we will comply with the provisions of the Data Protection Act 1998 and The General Data Protection Regulations (2018) as it relates to your personal data. Please note that we shall be entitled to assume unless you inform us otherwise prior to the event that all persons attending the event have consented to being photographed.
6. Please note that it is your responsibility to obtain the consent from the owners of the church or other venue where the event is being held and all other persons involved in the event, such as any person conducting the ceremony, the choir, organist and other musicians to photograph the event before it takes place and to pay any fees charged by them. If you fail to do so, this may mean that we are unable to photograph the ceremony or the event or release the images to you until that consent (which is required for copyright reasons) has been obtained.
7.2 We will assume that you accept the quality of the finished image files unless you tell us to the contrary in writing, to the address above within 2 weeks of receipt. In this communication you must clearly explain your issues with the images provided.
If we do not receive any complaint within 2 weeks we shall be entitled to assume that you are satisfied with your images and we will then be under no further obligation to accept any complaint. Under no circumstances will unedited RAW images be released.
7.3 We will, where possible, deal with any complaint promptly and if found to be justified and we can remedy, we will do so. If we do not consider your complaint to be valid then you will be informed within 2 weeks.
7.4 All outdoor photography is subject to weather permitting. It may not be possible to shoot outdoors in heavy rain or snow due to possible damage to electrical equipment.
8. In these terms and conditions
“us” and “our” means "Alex Ford Photography” or their authorised representative,
“you” is the person or persons making the booking and who are entering into the legal obligation,
the “Booking form” is the form digitally completed by you (which forms part of this Agreement)
“Price” and “Deposit” means the contract price payable to us for our services and the advance deposit respectively,
the “event” is the ceremony and associated activities that you have asked us to record and which is detailed in the Booking form.
“References to “DVD” or “disc” includes any format or media on which the photography is made or delivered.“